Top 5 tips for awesome food and drink management at your event
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When planning an event, the food and drink you provide will be one of your main considerations.

If you nail the refreshments, your event is bound to go down well and be memorable for all the right reasons!

So read our tips on seamless food and drink management to make your event the success it deserves to be.

1. Choose a unique theme

Make your event stand out by choosing a unique theme that can easily extend to your food and drink offer.

For instance, if you’re hosting a Latino music festival, provide traditional food that can be served from food trucks in true street food style.

Or you could go all out and offer an Argentinian-style barbecue (asado) with authentic sauces like chimichurri and other accompaniments.

And if you’re planning a food festival, you can really go to town on the theme. Here are some ideas for your food and drink event:

  • Best of local produce to celebrate locally grown and sourced food and drink
  • Chef’s menu, where you invite local chefs to showcase their signature dishes
  • Barbecue and beer — this one speaks for itself!
  • Healthy eating festival, including vegetarian and vegan dishes
  • A celebration of seafood — the obvious choice if you live near the coast

2. Cater to a variety of diets

Offer something for everyone and you will be halfway to event success.

These days, it isn’t enough to offer a solitary vegetarian option on your menu. You will need to cater to a variety of diets, including:

  • Vegan
  • Gluten-free
  • Paleo
  • Keto
  • Raw food
  • Dairy-free

Even if your event is themed towards a certain type of food, you will still need to offer alternatives to attract participants and make them feel welcome and included.

Your attendees will also expect to know the nutritional value, including calorie count, of the dishes on offer as well as any allergen content. So, ensure that this information is easily accessible at your event.

3. Use food and drink tokens

When you use food and drink tokens, you are offering your attendees the most seamless way to pay for their food while simplifying the transaction process for event staff at the same time.

A pre-paid food and drink token can be simply exchanged for a drink or plate or item of food with no need for anyone to be fumbling about for cash or holding up a queue while they pay by other means.

You can even offer food and drink token wristbands, which are portable and secure for the wearer. They can come with individual removable tokens that can be detached each time a food and drink transaction takes place.

You can even match them with silicone or Tyvek wristbands for entry into your event, choosing the same colour for both types of wristbands to give it a “joined-up” feel.

4. Do pre- and post-event surveys

Don’t just guess what your attendees might enjoy — ask them!

As well as helping you understand what cuisines will be popular, a pre-event survey will help you scope out what adjustments you might need to make to cater to individual dietary requirements and allergies.

Post-event surveys are also a valuable tool to help you gauge the success of your event and plan ahead for the next one. You can ask attendees what did and didn’t work for them and what they would like to see more of in the future.

5. Provide photo opportunities

Sharing experiences is part of modern life — and that’s why it’s so important to provide photo opportunities for your attendees on social media.

Make sure that you have plenty of eye-catching backdrops, photo booths and props to make those inevitable selfies and pictures of all that delicious food and drink social media friendly.

Ensure that any hashtags or info promoting your event are prominently displayed and that WiFi is up and running so that photos and stories can appear in real time.

Make your food and drink the star of the show

The food and drink on offer is often one of the most attractive features of an event. So make sure that your catering is unique, inclusive and delicious.

Your food and drink should be well managed too. For food and drink token wristbands with Australia-wide delivery, check out what we have to offer here at Handband.

We can also help you out with other aspects of your event, thanks to our sister company, MediBC, which offers a wide range of quality first aid kits and refills.

Between us, we’ve got you covered for a tasty, safe and memorable event!